As an entrepreneur do you sometimes wonder where the day went? Do you find yourself putting too much time into mundane tasks Picture3that aren’t advancing your business goals?

In my virtual accounting office I’m often juggling many projects during the course of the day, not to mention the ding-ding-ding of emails arriving. If I didn’t have a few time saving tricks up my sleeve, my to-do list would be still-to-be-done list at the end of the day.

Here are three tips for you to consider:

  1. Handle your mail – virtual and snail – one time only. Open the mail, deal with it then move on. Don’t open it then store it to look at or address later – this goes for virtual and paper mail. Set aside X amount of time during the day to delve into mail and clear out what you can during that time. If the mail starts piling up and gets added to your inbox it can become a stressor. Remember, just like junk snail mail, you don’t have to open every email that pops into your inbox. Some you may want to leave for slow times, while you’re on hold on the phone, or over the weekend.
  2. The Internet is not always your friend during working hours. If you think, “I’m just going to see what’s going on over at Facebook or Pinterest for a few minutes,” you may find that you will quickly lose valuable working hours during the day. As with the mail, set aside a specific time during the day to surf the ‘net or look at social media. I set a timer for 15 minutes. When it goes off, I log off.
  3. Make sure your business is systematized. Because my staff and my clients are virtual, it was imperative that we have systems of operation into place. Knowing that everyone knows the steps to follow and knowing they are getting done, puts your mind at ease. Having systems also makes it easier for your employees to do their jobs because they know what’s expected and they know which procedures to follow and in what order. When we won the Greater Arizona Better Business Bureau Business Ethics Award in 2011, one of the things they wanted to see where our systems. They didn’t just want to know that we had delivered good results; they wanted to know how we insure that we consistently deliver good results. The answer to that is systems!

What can you do to save time in your daily business operations?

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